Pay only for what turned up
Every order is approved before it goes out. When the goods arrive you record what came, line by line, and Cynco checks the supplier's bill against both, so you pay for what you ordered and kept, at the price you agreed.
- Approval before it goes
- Goods received notes
- Bill checked against order
- Order becomes the bill
- Numbered by month for each company
- Turn the same order into a bill twice and you still get one bill
- Ordering changes nothing in your books. Receiving does.
Receiving
Count what came, keep what's right
When a delivery lands, record a goods received note against the order: what arrived, what you kept, and what you sent back and why. Accepting it adds the stock to your books at the price on the receipt.
- Ordered, received, accepted and rejected, per line
- Over-deliveries recorded and flagged
Matching
Catch a bill that doesn't match
Cynco checks each line of the supplier's bill against your order and what you received, for quantity and for price. If the price moved, the difference goes to its own account when you approve the bill, not buried in your stock value.
- Order, receipt and bill compared line by line
- Price differences kept in their own account
The details
- Statuses
- Draft, pending approval, approved, partially received, received and closed. A rejected order goes back to draft; void ends it.
- In your books
- Accepting goods adds them to your stock, with a holding balance for goods received but not yet billed. The bill clears that balance at the received cost.
- Bills
- Turn an approved order into a bill with its supplier and lines already filled in.
- The assistant
- Ask it to draft an order, move it along or turn it into a bill. Large orders, or any run you set to review, wait for your approval.
The rest of the ledger
- InvoicingQuotes, invoices and reminders, recorded as you send.
- BillingSubscriptions that renew, and retry a declined card.
- PaymentsFPX, DuitNow QR and card on CHIP, matched to the invoice.
- e-InvoiceFiled with LHDN MyInvois, QR code and all.
- InventoryWhat's on the shelf, costed by weighted average.
- BookkeepingBooks that refuse mistakes, right down to the database.
- PayrollEPF, SOCSO, EIS and PCB, worked out for you.
- ReportingReports and tax forms, up to date whenever you look.
- AgentsAsk in plain words. It waits for your yes.
- Data roomEvery document and old version, ready for your questions.
Start with purchase orders
Free to start, and set up in an afternoon. Every other part of the ledger is there when you need it.